Full Time 8.00am – 5pm
Department: Office
Responsible To: Buyer
Job Purpose:
A diverse role, working within a small busy team with multiple responsibilities.
To provide Administration Support to the Operations Team including the Buyer, Operations Manager, Contracts Managers and Quantity Surveyor.
Key Accountabilities:
Buyer Support
• Buying Reconciliations
• To update Orders Log
• To ensure Buying & Plant Schedules are kept up to date – i.e plant on hire / plant bought etc.
• To organise accommodation when required
• To provide cover in the absence of the Buyer (i.e. holiday cover, sickness absence)
• To provide administrative support
Operations Manager Support
• To manage the O&M manuals
• To manage receipt of SSSTS Site Reports
• To administer Supply Chain Pre-Qualification Questionnaires
• To provide general administrative support i.e. filing H&S paperwork, toolbox talks, order PPE etc.
• To review S/C invoices against the Labour Plan and forward to the Operations Manager for approval and then to the Finance Office Manager for implementing onto Sage.
• To keep and update Maintenance schedules
• To keep and update Irrigation schedules
General Support
• Labour planner – to carry out weekly analysis on labour levels ready for weekly Ops Meeting.
• To update Man Days on ‘Labour Tracker and Progress Tracker.’
• To update ‘Labour Tracker and Progress Tracker’ schedules following receipt of Project won email.
• The above list is not exclusive or exhaustive; post holders are expected to be professional, co-operative and flexible in line with needs of the post and the needs of the Company.
For a full job description and to apply contact [email protected]